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Vacancies

Call for Expression of Interest:

Finance and Administration Officer

Terms of Reference (TOR)

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THE ROLE

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Position: Finance and Administration Officer

Organisation: Pacific Islands Climate Action Network (PICAN)

Contract period: 12 months on a part-time basis (three days a week)

Remuneration: to be negotiated commensurate with qualifications, skills and experience.

Start date: As soon as possible

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ABOUT US

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The Pacific Island Climate Action Network (PICAN) is the only Network in the Pacific islands linking civil society organisations working on climate change. Operational for over ten years (established in 2013), it brings civil society across the Pacific island countries, advocating for ambitious climate policy and environmental integrity. PICAN aims to unite civil society under a common voice to increase the influence of their advocacy demands on Pacific island governments, leading non-Pacific governments to respond with more powerful and ambitious climate change policies and action at the national and regional levels. As part of CAN, the worldwide network of over 1,000 Non-Governmental Organisations (NGOs) in 120 countries, PICAN also works to ensure the Pacific island civil society is represented at the international level.

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PICAN recognises and directly addresses the unique challenges that Pacific island countries face (remoteness, population size, isolation from international networks, vulnerability to environmental and economic shocks) as it seeks to empower and enable local civil society. It works through a country node system eg. VCAN (in Vanuatu), SICAN (in Solomon islands) to KIRICAN (in Kiribati) and TUCAN (in Tuvalu), to strengthen national civil society coordination and service delivery while at the same time, enabling national priorities to be channelled to the highest international level.

You can read more about us on our website: https://www.pican.org/ 

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JOB DESCRIPTION

 

  • This position is responsible for supporting and contributing to the financial and administrative aspects of project implementation.

  • Lead and develop processes, protocols, templates and workflows to support the following areas: finance, business planning and budgeting, human resources, administration and IT.

  • Analyse and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements, collate financial reporting materials for all projects and oversee all financial project/programs grants and accounting.

  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee and the board of directors and access any changes necessary.

  • Oversee and lead annual budgeting and planning process in conjunction with the Board: administer and review all financial plans and budgets, monitor progress and changes, and keep the Board abreast of the organisation’s financial status.

  • Manage organisational cash flow and forecasting 

  • Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

  • Update and implement all necessary business policies and accounting practices; improve PICAN overall policy and procedure manual.

  • Effectively communicate and present critical financial matters to the Board

  • Further develop PICAN human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.

  • Ensure recruiting processes are consistent and streamlined.

  • Establish and manage a comprehensive training program to educate employees and consultants regarding staff tools, policies and procedures.

  • Work closely and transparently with all external partners, including third-party vendors and consultants.

  • Undertake other duties as required.

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PROFESSIONAL ATTRIBUTES

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  • Facilitative, flexible and collaborative working style that motivates and inspires others.

  • Ability to be creative, think analytically and be proactive.

  • Ability to work autonomously as well as a member of a team.

  • High levels of self-awareness, including confidence in managing competing agendas with a high problem-solving approach.

  • Ability to negotiate different points, be receptive to new ideas and assess the value of those.

  • High-level interpersonal and negotiation skills. Proven ability to lead multidisciplinary teams across geographically dispersed locations.

  • Ability to represent the network regionally and internationally.

  • Excellent written and verbal communication skills including cross-cultural communication.

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REQUIRED KNOWLEDGE AND EXPERIENCE

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  • A Diploma or University Degree in a subject related to Finance and Administration

  • Over two years of experience working with an NGO, Government Agency, or Private Sector Organisation on Finance and

  • Administration in the Pacific region. Encourage applications from recent University graduates. 

  • High-level communication interpersonal and facilitation skills 

  • Superior administration and organisational skills

  • Strong English language skills and additional Pacific Island and UN language skills are assets

  • Excellent presentation and facilitation skills 

  • Ability to travel within the Pacific region and internationally

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TRAVEL

 

Limited international and regional travel may be required during the contract period, subject to funding and COVID19 health considerations. It is a condition of the contract that the Finance and Administration Officer abide by best practice security, health and safety protocols, policies and procedures.
 

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APPLICATION PROCESS

 

Interested applicants are requested to submit a Cover Letter and Full CV  to canpacificislands@gmail.com by COB Friday  18th    August     2023 (GMT+12). 

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